Going remote: Improve transparency in the workplace

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Remote transparency is one of the success keys. Transparency of your team’s performance is one of the first to keep your workflow pleasant and constant. The accessibility and transparency of the work of your team and colleagues is one of the greatest problems in remote work, particularly for managers. Remote work transparency is a vital component of the success of your company. It assures you of a flawless workflow by ensuring visibility of your team’s performance.

HOW TRANSPARENCY CAN HELP TRANSFORM REMOTE WORK

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Transparency is a two-way path like communication. In business, the amount to which both employees and management freely exchange knowledge may be assessed. People are able to work their way while working at a distance—to decide how and when they are working. However, independence may lead to problems fast. When people use their own instruments and methods, silos of information establish and many jobs may wind up in the dark. This puts business executives in a tough situation. They frequently have to remove this flexibility in order to restore visibility. Companies could instead adopt flexibility on remote work and focus on increased corporate transparency. 

Transparency is a magical component that breaks down information silos, enhances collaboration between teams, and keeps work visible. In other instances, distant businesses have adopted an aggressive openness strategy, with few questions internally unaddressed. In addition, the school of thought from Buffer redefined transparency to a cultural value, enabling access to data on salaries and equities of the firm, among others, to the general public. Underlying everything is the goal to create trust, which is both in companies and in consumer contact as a competitive advantage.

Companies with distributed or remote personnel have their own transparency issues; nonetheless, several ways have been created or found that might be beneficial in case studies. Remote transparency guarantees that managers are informed, communicate with their team seamlessly, and can simply monitor their team’s success. Transparency in remote work is a one-stop-shop for all of these issues. Transparency within teams enables good communication, visibility, and a seamless flow of information, as well as encouraging employees to be more open and social. When you introduce transparency into your operations and workflows, you’ll be able to boost your team’s productivity and efficiency, which will lead to increased profits.

WHY IS IT SO IMPORTANT TO HAVE TRANSPARENCY AT THE WORKPLACE?

Remote working has a number of difficult obstacles, which you will not be able to overcome until you completely prepare to cope with them.

1. LACK OF COLLABORATIONS AND COMMUNICATIONS:

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To begin with, remote working jeopardizes the seamless flow of information. Collaboration and communication are the first and most essential aspects in determining workplace efficacy. The lack of real-time communication obstructs the smooth flow of work.

2. MISGUIDANCE:

Employees frequently overlook critical information as a consequence of a lack of real-time communication, or information is corrupted while being passed from one person to another. A halt in progress can occur by a breakdown in two-way communication.

3. RELUCTANCE EXCHANGING INFORMATION:

Employees’ friendliness is put to the test when they switch to remote work. While some of them may be able to swiftly adapt to the change, others may find it difficult to openly and honestly disclose information.

HOW TO ENSURE TRANSPARENCY IN REMOTE TEAMS?

Guidelines to Return to Work after COVID-19

If you want to see more transparency in your company, start by embedding those principles from the ground up. Make sure your staff understands that transparency is one of your company’s core values, not an afterthought.

1. MAKE SURE EVERYONE KNOWS THE OBJECTIVES:

This may sound different, but ensuring that everyone gets the broad picture is the greatest approach to keep your team transparent. The scope and status of current projects are shared, which keeps team members satisfied and lowers turnover. It also has a major impact on a team’s overall productivity. Knowing how you’re helping to achieve success is a powerful incentive for team members to strive for greatness. Because it’s difficult for everyone to stay motivated these days, it’s critical to seize all opportunities to boost the team’s morale.

2. INCREASE ACCOUNTABILITY:

Working from home provides team members greater freedom to work according to their own schedules. It’s easy for teams to slack off and delay when they have this much freedom. Leaders and managers must have complete faith in the integrity of their teams while also keeping a careful watch on their growth. It’s a difficult line to walk, because even inadvertent micromanagement may breed mistrust and demoralization. Because everyone is aware of the project’s goals and what is expected of them, having precise metrics and important outcomes may help them be more accountable for their work. Members can support one other instead of grumbling about a slow work output when everyone understands what the team is working on and who is responsible for each job. Furthermore, having a good accountability structure instills greater responsibility in your team members, which may boost their productivity significantly.

3. MAKE A GOOD START:

To ensure that in the final phases of work you don’t go wrong, start recruiting proper people cautiously. Your HR department should ensure that candidates with the necessary abilities are adequate. Choose the appropriate personnel with care through exams and interviews. If you’ve got the appropriate individuals on board, you won’t have to work hard to teach them and get them to know the working environment of your firm. List these standards and the culture of your business in the list of employees so that job searchers know their jobs and duties beforehand. Selecting team members that can be criticized, communicate regularly and work flexibly saves you much headache in the next phases.

4. REEMPHASIZE THE CORE VALUES REMOTELY:

When employees are at the workplace, the entire layout of the office, which contains paintings and writings reflective of the company’s fundamental values, serves as a constant reminder of the company’s essential principles. Employees working from home, on the other hand, are not exposed to those inscriptions and prints. Through this scenario, you should make a conscious effort to promote and reemphasize those principles in online meetings, chats, and feedback, among other places. Make sure to keep it at a comfortable level; otherwise, your staff may grow tired of the constant emphasis and quit paying attention.

5. MAKE YOUR VIRTUAL MEETINGS MORE INTERESTING AND ENGAGING:

Sharing knowledge promotes a culture of transparency. Using video conferencing solutions to keep your whole team up to date and informed may be quite beneficial. Regular stand-up meetings and company-wide updates are nothing new if your firm already promotes openness in the workplace. It’s only a matter of switching to Zoom or another video conferencing service. Unfortunately, a video conference isn’t always a safe space for team members to air their grievances or speak openly about workplace difficulties. Employees are more likely to become disengaged spectators than active participants because of the format. Make the meeting available via a PC, a phone, or a conference room by calling in. This increased flexibility has the potential to boost attendance. Transparency, after all, is about inclusion, even from afar. Make the most of the opportunity to bring everyone together for a virtual all-hands meeting

6. THROUGH INTERACTION, USE VISUALS TO GENERATE TRANSPARENCY:

Consider the time before COVID-19, when the majority of your company’s employees worked in the same building. What was it about the shared workplace that made it so unique? It was most likely all the face-to-face engagement. Not simply the meetings themselves but the capacity to bring people up to speed by outlining ideas on a whiteboard in a conference room, a paper easel, or a stack of Post-It notes.

7. TO ORGANIZE YOUR ACTIVITIES, MAKE USE OF THE AVAILABLE TECHNOLOGIES:

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Teams come together by a culture of transparency, trust, communication, and a continual flow of ideas. But, at remote work, how can these requirements be maintained? By ensuring the procedures are visible among team members. Teams that utilize popular workplace tools like Google Docs, Teams, and Trello already have clear documentation and processes. It’s really just an issue of using the capabilities of such technologies to coordinate your team’s activities.

8. ENCOURAGE FEEDBACK:

Feedback is an essential component of any business or team, yet it gets ignored. When working with distant teams, it’s also a lot more difficult to manage. People prefer to be heard, and offering them a forum to provide input on new rules or concerns may help them feel more connected to their employer. This, in turn, aids in the formation of trusting relationships between team members and supervisors.

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For any team, establishing a solid foundation of trust and communication may be difficult. It’s considerably more difficult for remote teams that don’t have daily face-to-face interactions. It’s not a simple procedure, though, and it needs constant maintenance. Fortunately, there are a variety of approaches that might aid in the development of trust and communication in your remote teams.

Remote work does not indicate you have to forfeit your team’s effectiveness; on the contrary, introducing openness to remote working may boost productivity. All you have to do is switch to a project management platform that allows for openness, begin transparency across teams, and ensure that these ideals are ingrained in your company’s fundamental values, which you should repeat to highlight their importance.

RemoteDesk delivers employee engagement, compliance enforcement, while providing clear transparency, accountability & risk management.